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Travel Pay and Expenses! How Employers Risk Violations of the Internal Revenue Services (IRS), Federal Acquisition Regulations (FAR) and other Regulatory Agencies!
Speaker :
Margie Faulk
About The Event
Travel Pay and Expenses has confused organizations across public, private, non-profit and government sectors and across all industries nationwide and Internationally. Financial concerns and regulations impact organizations that do not manage these and other expenses. New regulations evolving from the financial fraud and corrupt practices like Sarbanes Oxley (SOX) established to reign in these corrupt practices. Additionally, Federal contracting guidelines like Federal Acquisition Regulations (FAR).
If a contractor is not in compliance with the FAR, they may be precluded from future government contracts or teaming arrangements with other contractors. It is also possible for DCAA to suggest to the Contracting Officer to stop payments on work that is in progress or disallow costs on completed contracts. Therefore, it is critical for all contractors both large and small to comply with the FAR.
IRS is another hurdle that organizations have to ensure compliance since there are tax implications as well as fines and penalties. This training will assist Employers in navigating the regulations landmines and mitigating the compliance obligations by understanding the guidelines, creating policies and procedures consistent with regulations, developing tools like checklists to enhance understanding and targeting resources that are user friendly.
Areas Covered
- Travel pay guidelines for organizations who are developing proposals for Federal Contracts
- Current IRS regulations impacting organizations and how organizations can mitigate them
- Developing policies that are compliance with regulations for several regulatory agencies
- Creating procedures that are easy to understand and easy to follow
- How travel expenses differ nationally and internationally
- Understanding the Federal Labor Standards Act (FLSA) guidelines on meals & rest periods
- Review of resources that can assist in compliance of guidelines
- How does Exempt and Non-Exempt employees expected to confirm their time and pay reimbursements?
- How does telecommuting impact travel pay and other expenses?
- What are the guidelines for submitting receipts and getting reimbursement?
- How are global mobility standards established to accommodate international regulations?
Learning Objectives
- What is considered bona fide travel by the IRS
- The IRS rules for transportation expenses: mileage, car rental, airfare, hotel, meals, and entertainment
- Which employees are entitled to travel time pay
- How and when to compensate an employee for travel time away from a work site
- How to communicate the rate of pay and the requirements of travel
- The travel tracking necessary to compensate the employee properly
- What are the accountable plan rules as they pertain to travel expenses? How quickly must receipts be provided by an employee? How often do expense reports needs to be submitted?
- What is considered a wage or a taxable commute benefit?
- The IRS guidelines regarding commute costs
- "Breaks in service" allowing travel expenses to avoid reclassification as wages?
- The concepts of "co-locating" and "tax turtles" also will be addressed
- The "One-Year" rule: Is there such a thing as breaking residency and restarting the reimbursement clock
- Typical problems that arise with travel and other FLSA issues, such as meals during travel
Who Should Attend
- Payroll Professionals
- Employers
- Comptrollers
- Finance Professionals
- HR Professionals
- Compliance Professionals
- Federal Contractors & Subcontractors
- All professionals wanting to learn about expenses, travel pay and other relevant topics
Bonus Handouts
- All attendees will receive a sample Travel Policy Template that can be used to create a Travel Policy that meets regulations
- All Attendees will receive a Travel Pay Checklist
Industries:
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Speaker : 
Speaker : 
Speaker : 
Speaker : 
Margie Faulk
Margie Faulk, PHR, SHRM-CP is a senior level human resources professional with over 14 years of HR management and compliance experience. A former Compliance Officer for Federal Defense Contracting Industry, Margie has worked as an HR and Compliance advisor for major corporations and small businesses in the small, large, private, public and Non-profit sectors. Margie is bilingual (Spanish) fluent and Bi-cultural.
Margie’s focus is on multi-state, national, state and local workplace compliance. Additionally, Margie is working on International compliance initiatives globally which includes workplace compliance in other countries like the UK, Canada, France, Brazil, China, Africa, Mexico and India, just to name a few.
Margie has created and presented seminars/webinars for many compliance institutes. These national training providers, offer compliance training to professionals, business owners and companies interested in having their company compliant with workplace and industry regulations.
Margie holds professional human resources certification (PHR) from the HR Certification Institution (HRCI) and SHRM-CP certification from Society for Human Resources Management. Margie has completed the Certified Compliance and Ethics Professional training and is a member of the Society of Corporate Compliance & Ethics (SCCE).